DEVELOPMENT OF AN ONLINE INTEGRATED STUDENT MANAGEMENT INFORMATION SYSTEM: CASE STUDY “UNIVERSITY OF GITWE”

Abstract

Most of higher learning institutions currently adopt manual systems to manage their students’ records. This results in putting pressure on people to be correct in all details of their work at all times, which sometimes is not possible. With manual student management systems, the service level is always dependent on individuals and this puts a requirement on management to run training continuously for staff to keep them motivated and ensure they are following the correct procedures. It can be very easy to accidentally end up with inconsistency in student data entry operations and even in hand-written student recording registers; this degrades the quality of services provided to the students. To provide a permanent solution to those problems, we designed a student information management system that provides a simple and effective way of managing student information. The main objective of UGSMIS (University of Gitwe Student Management Information System) is to allow registrar retrieve the details of students, course details, curriculum,instructor, student grades to track student information and manage student-related data. Users (registrar/assistant and administrator) can generate semester grade reports and student transcript at the end of graduation, batch details, placement details, and other resource-related details too. With GSMIS, students can register themselves, edit their personal data, receive details about their academic progress, and retrieve reports, any other assignment details, and final exam results. GSMIS is a secure, beautiful online interface embedded in the University of Gitwe’s website. It provides faculty details, batch execution details, students’ details in all aspects,the various academic notifications to the staff and students updated by the university administration. It also facilitates usexplore all the activities happening in the university,different reports and queries can be generated based on vast options related to students, batch, course, faculty, exams, semesters, certification. The system was developed using technologies such as PHP, HTML, Jquery, JavaScript, CSS and MySQL.